Complete Guide to Invoice Footers: Text Samples and Thank You Notes That Get You Paid
Why Invoice Footers Matter
In SaaS billing workflows, the invoice footer is more than a sign-off. It’s a strategic space that can guide payments, convey professionalism, and reinforce your brand identity. When written with clarity and intention, footers reduce confusion, prevent disputes, and speed up receivables.
Rather than seeing it as a legal formality, consider the footer a final nudge—reminding clients of due dates, support channels, or relevant financial information. It frames the transaction and removes friction at the very end of the billing journey.
Vague phrases, missing payment terms, or overly complex legal text can lead to delayed payments or client misunderstandings. A footer should be as deliberate and crafted as your product interface—precise, helpful, and user-aware.
We'll go through a few examples of invoice footer texts for you to use.
Invoice Footer Text Examples
Here’s a professional invoice footer text sample for SaaS companies:
“Thank you for your business. Payment is due within 14 days. For questions, contact billing@yourdomain.com.”
It combines gratitude, instruction, and a helpful contact—short and effective.
For financial transparency, especially with wire transfers, include details like:
“Bank: First Digital Bank | IBAN: GB12BARC20000012345678 | SWIFT: BARCGB22. Please reference your invoice number when making payment.”
This level of specificity minimizes back-and-forth and ensures faster reconciliation.
To remain courteous but clear on expectations, consider a soft reminder like:
“We appreciate timely payment in accordance with the terms above. Late fees may apply after 10 days.”
This invoice footer message example sets boundaries while keeping the tone professional.
In regulated industries or global billing contexts, legal disclaimers are essential. For instance:
“Prices include 20% VAT. Tax ID: 123456789. This invoice complies with local tax regulations.”
Such lines satisfy compliance while keeping your invoice legally watertight.
When dealing with recurring subscriptions, transparency is key. A strong invoice footer message example might read:
“This invoice reflects your monthly Premium Plan subscription. You can manage or cancel anytime at dashboard.yourdomain.com.”
Clear subscription details foster trust and reduce billing disputes.
Invoice Notes and Thank You Messages That Build Trust
Small notes often carry big meaning. A practical invoice notes example might say:
“This invoice includes two extra consultation hours at the standard hourly rate.”
It avoids surprises and makes the billing narrative transparent.
Thank you messages should feel sincere, not templated. Try:
“We appreciate your continued trust. Your support helps us build a better platform for you.”
Or
“Thank you for paying promptly—it allows us to keep delivering top-tier service.”
These invoice thank you message examples build emotional rapport while maintaining business formality.
To personalize, reflect on the relationship. For a client renewing an annual plan:
“Grateful to have you with us for another year—here’s to more milestones together.”
Simple, contextual messages like these humanize your invoicing process and enhance long-term retention.
Best Practices for Invoice Footer Design
Typography and layout matter. Use clean, legible fonts—preferably sans-serif—and maintain a visual hierarchy. Divide the footer from the main content using subtle lines or whitespace. Simplicity in design keeps key information visible and digestible.
Incorporate your brand tone without being too informal. A fintech startup might go with minimalist language, while a creative studio may choose a slightly playful tone—but both should avoid overly casual expressions. Stick to professionalism across the board.
When it comes to logos, it’s not necessary to include them in the footer. In fact, visual identity elements like your company logo are best placed in the header for immediate brand recognition. Learn more in this guide to invoice header design.
For hybrid platforms (print and digital), test your footer across devices and formats. Make sure it remains legible on PDFs, mobile screens, and printed invoices. Responsive formatting is essential—what looks great on a screen shouldn’t get clipped or jumbled in a printout.
Automate Invoice Generation with pdforge
Automating invoice generation significantly improves efficiency and accuracy, especially when billing at scale. Follow this step-by-step process to streamline invoice creation using pdforge:
1. Create a pdforge Account: Sign up on pdforge’s platform to access pdf automation tools and resources.
2. Select a Pre-made Invoice Template: Choose from various professionally designed templates to match your business branding and requirements.
3. Customize Your Template: Adjust the selected template by adding your logo, sender and recipient information, invoice title, and any other relevant details specific to your billing context.
4. Integrate with Workflow Automation Tools or via API: Connect pdforge with automation platforms like Zapier, Make, or n8n, or directly integrate via API into your existing workflow (Check out documentation). This automates invoice creation, reduces manual entry, and ensures seamless integration with accounting systems or CRMs.
5. Generate Invoices at Scale: Once integrated, pdforge automatically creates and sends invoices, ensuring consistency, efficiency, and professional presentation every time.
Conclusion
A strategic invoice footer isn’t an afterthought — it’s a revenue tool. With the right tone, layout, and content, your invoice footer can drive faster payments, improve client relationships, and reinforce your brand’s professionalism.
As your billing grows in volume and complexity, automating invoice generation—and tailoring footer text dynamically—becomes a competitive advantage. Tools like pdforge let you do just that, enabling smart, scalable invoice workflows with a personal touch.
